Miscellaneous items often include delivery charges, supplements, or one-time-use custom event items. To add a new miscellaneous item to an event, click on the [+] sign next to the word “Miscellaneous.” This will expand the group into a tree view:
To get more specific, click on the [+] sign next to the words ENTERTAINMENT EQUIP*, and then click on the [+] sign next to the word SOUND. You will notice that the [+] disappears when you click on it next to SOUND. This is because there are no other subgroups in this category.
Click on the group name “SOUND.” This will highlight it and bring up all the items in that group in the list to the right.
Now you can browse the list or search for the specific item that you want to add.
For our example, we will use TRIO INSTRUMENTAL.
Double-click on that entry in the list.
This will bring up the Miscellaneous Items window.
Miscellaneous items are handled differently than recipes, equipment, and staff. The items’ prices are fixed, and the tax table is set up with different rates.
In the top section, Miscellaneous Item, the fields are all locked.
Click on the arrow next to the word Options. In Order Details, enter the Quantity of the item:
To see the total price, enter your quantity and unit price and press the [Tab] key.
Under Options, enter the sequence number and check the box for “Print Item.”
See the example below:
The Sequence number is the order by which the miscellaneous list will appear on the Order Review. We recommend that you enter items with the numbering system by 10s (tens). For example, the first item is sequence number 10, the second is sequence number 20, etc.
For the item’s Location (if you have different stations or rooms at your event), you can add it here.
Click on the [+] sign to add a new location.
Enter the location in the text field and click [OK].
To remove it, click the [X] button.
Prop Group and Prop Section are two additional ways you can place items at the event.
Click on the [+] sign next to the drop down for Prop Section.
Enter your prop section and click [Ok].
Click on the [+] sign next to the drop down for Prop Group.
Enter your prop group and click [Ok].
For Production Notes and Contract Notes, you can enter any internal or external notes as needed, respectively.
The character limit for Production Notes is 50 and for Contract Notes: 8000.
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Tosave this entry, click [Ok].
To set your security on the [Save] button, follow the instructions for Security Setup.
To go to and edit the next selected item in your Order Review list, click [Next] (or [Previous]).
To delete this miscellaneous item from your event, click the [Delete] button.
To close without saving, or if you made no changes, click [X Close].
If you had saved the item for use in your event, it will show up in the Order Review list:
Need to make changes to this entry? Double-click on that line and it will re-open the Miscellaneous Items window.