Inventory Locations represent the physical or logical places where inventory items are stored, tracked, and managed within the system. These locations are essential for maintaining accurate inventory counts, supporting purchasing and fulfillment processes, and ensuring items are available where they are needed.
By properly setting up inventory locations, users can control stock visibility, track item movement, and improve operational efficiency across events and departments.
The Inventory Locations screen typically includes:
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Location Details
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Name, description, and identifying information
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Operational Settings
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Defines how the location is used in inventory tracking
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Assignments
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Links to cost centers, departments, or venues (if applicable)
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Naming Inventory Locations
- Use clear, descriptive names (e.g., “Main Warehouse,” “Bar Storage,” “Event Site”)
- Avoid generic names like “Location 1”
Assigning Cost Centers
- If inventory is tracked per department → Assign cost centers
- If centralized tracking → Use a default or shared cost center
When to Create a New Location
- New storage area or venue → Create a new location
- Existing space already tracked → Use existing location
To add an ingredient:
- Go to Data Items on the left side panel.
- Click Food Management.
- Click Inventory Locations.
- Click New Entry.
- Fill out the information.
- Click on Save.
To edit an ingredient:
- Go to Data Items on the left side panel.
- Click Food Management.
- Click Inventory Locations.
- Click the pencil icon on the Action column.
- Edit the desired information, once finished click on Save.
