Event locking is an accounting control that prevents additional changes from being made to an event once it has reached a specific stage in the billing process. Locking an event helps preserve invoice accuracy, protects financial records, and ensures that event details remain unchanged during accounting review and invoice generation. The lock status can be managed directly from the Accounting Invoice Processing Window.
Before locking an event:
- The event should be completed and reviewed for billing accuracy.
- Any required invoice adjustments should be finalized.
- Users must have access to the Finance & Accounting module
System Behavior
| Status | Result |
|---|---|
| Locked | Users cannot make additional changes to the event. |
| Unlocked | Event information can still be edited. |
How to Lock and Unlock an event:
- On the left side panel, go to Finance & Accounting
- Click on Accounting Tools
- Select Accounting Invoice Processing Window
- Select the Event Status, choose a Date Range, click on Refresh, search for your event, put a check mark on it, go to the Update Event drop-down Menu and click on Lock or Unlock
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From the Update Event button, you can lock the event as it´s shown below:
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When locking an event:
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When unlocking an event:
